NEW P2P ERP SYSTEM WENT LIVE OCTOBER 1, 2017!!
We are pleased to announce that our new accounts payable system, Oracle Procure to Pay, is now online. We appreciate your cooperation and patience throughout the early stages of this new software.
DOES YOUR COMPANY ACCEPT VISA/MASTERCARD?
By now your new supplier number should have been communicated to you. It will be displayed when you do a query using the PO number.
Please be advised that all invoices that were in our custody and not paid by September 29th are currently being reentered into the new system and should be processed by Friday, October 27th. If your invoice was submitted prior to Oct 1st, you should be able to view the status of your invoice by Friday, October 27th.
IF YES, we encourage you to sign up for our Card Payment Program by emailing us at ePayables@NJTransit.com and provide the following details:
THIS IS THE FASTEST AND MOST EFFICIENT METHOD TO BE PAID.
ELECTRONIC SUBMISSION of INVOICES – SEND YOUR INVOICES USING EMAIL
- Your Primary Accounts Receivable Contact
- That Person’s email , phone and Fax number
- That person’s preferred method of payment notification – Fax or Email
- The email caption in the subject line should be “REGISTER MY COMPANY FOR CARD PAYMENT”
Under, “How to Use this Page” is a tab titled “Email Addresses for Invoices”. It contains a list of the major invoice categories. Please select the one that best describes the services provided by your company. The following email protocol should be observed:
Each invoice and any relevant supporting documents should be saved as one file using the naming format: “PO number-Invoice number-Your Company”
In the case of Credit Memos please use the title naming convention, “PO number-Original Invoice number- CM Number-Your Company”
You may attach as many files to one email as you like.
Do not MAIL any invoice that has already been submitted via email or paid via PCard.
Each line on the Invoice should reference NJ Transit’s PO line number. If you were not provided with a PO reference please provide the following: (6 digit employee number), (4 digit management center), or (employee’s last name). Invoices without a PO number or reference number will be returned to your company.
Please discontinue using PO Box 5519, Newark, NJ 07105 as soon as possible. You may use it for other correspondences.
Please submit any invoices on your statement greater than 30 days by using the Contact Us option located on the left side of the portal.
If your invoice is on the portal & not approved (receipted for) after 45 days from the invoice date, check with the consignee and ask for proof that the invoice was approved (receipted for), and request that they copy POD@NJTransit.com on the response. Upon receiving the proof of approval, your invoice will be researched and released for payment.